![]() ![]() Right-click the new folder that you created and click "New Folder" from the context menu. You can create them the same way as creating the main folder in your Outlook inbox. Just like you can create a subfolder in Windows, Outlook lets you create subfolders within main folders. You can create folders within folders (subfolders) to better drill down from a main folder category to a subcategory. You must drag and drop an email from your inbox to your new folder. After you create these folders, emails are not automatically sent to them. Type a name in the text box and press "Enter." The new folder is now saved in your Outlook Personal Folders File. Interested in learning more? Why not take an online Outlook 2019 course? Occasionally, the outgoing email server is unavailable, your network connection is no longer working, or your computer is not connected to your Wi-Fi service.Ĭlick "New Folder" in the context menu, and Outlook will prompt you to give the new folder a name. An email is placed in the "Sent Items" folder when it is successfully sent from your local Outlook software to the outgoing email server. There is often confusion between the "Sent Items" folder and the "Outbox." Both folders display emails that you send from your Outlook software, but they have one slight difference. These folders are found in most email services, so they match one-to-one with your email services. Drafts, Sent Items, Deleted Items, and Outbox are the main folders created when you set up Outlook. You can create rules in Outlook to send incoming email to a specific folder, which will be covered in lesson 13.īehind the context menu is several other folders created when you set up Outlook. This folder is where all incoming mail is sent when new mail arrives. The "Inbox" folder is the primary default folder created. ![]() Notice that you have several actions that you can perform on the inbox. The image above is a context window shown when you right-click the "Inbox" folder. By default, several folders are automatically created for you, but you might want to create your own to customize and organize email. On the left side of your Outlook 2019 interface, there is a section labeled "Personal Folders File." The Outlook OST file stores these folders. Sifting through all of your email to find the one that you need can feel like searching for a needle in a haystack. For special cases, you can set the Stop Processing action after a specific rule has run.With only a few emails, finding the email that you're looking for isn't difficult, but imagine having thousands of emails and you need to find just one. Instant tips?įor speedier processing, combine some of your rules with common actions and organize the order in which they are to be triggered. Rules can always be edited at any step and also their order changed. Remember, rules are performed in sequence as shown in the Rules and Alerts box. Many interesting automatic actions can be performed on your emails with a combination of different rules. The next sequences of steps are the same as in the Advanced Options wizard. Next, click on the specified folder link to set the target folder. In Step 2: Edit the rule description - click on the underlined link for people or distribution list to set the From address filter. Under the entries of Stay organized, select Move messages from someone to a folder. Such mails are usually kept in "˜storage' for later reading.Īlternatively, instead of selecting a single message to start a new rule, you can also start create a rule from scratch using the wizard by opening it from Tools - Rules and Alerts - New Rule. The rule is best suited for mails which arrive frequently - like newsletters, email updates or feeds. The obvious benefit of shunting emails automatically is cleanliness and organization. One of the most often used application for rules are when you want to organize emails in Outlook and move emails to a folders automatically as they land in the inbox. Think about it, in the absence of rules, we would have had to spend considerable time sifting through the emails by hand one at a time. The best things about rules are that they can be selectively applied, applied in combination, automatically run or even run manually. Rules are applicable for messages as well as RSS feeds.Īll Outlook rules broadly are of two types - those that deal with organizing your emails by moving it around and those that notify you when some action occurs. Rules are specific sets of instructions that are applied to messages under a specific set of conditions. Think of rules as traffic cops who direct and move (email) traffic and streamline the flow. ![]()
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